Skip to main content
Going paperless is a burgeoning trend in offices throughout the world. 

 Going paperless offers a number of advantages, from cost and time-saving, to improving processes and customer service. 

 Here are a few of the top reasons why we believe going paperless with Engin will improve your business... 

 You will immediately start saving
One of the greatest advantages of a paperless office is its cost effectiveness. Although a single sheet of paper seems cheap, your paper costs will add up quickly. The average office worker uses over 10,000 pieces of paper per year. In addition, maintaining paper records requires additional expenses, including storage space and even additional employees.In a paperless office, the documents that you create don't cost any more than the electricity that you used to produce them.

You won't lose documents
Even with the most organized of filing systems, it is still easy for paper documents to get mixed up, lost or even accidentally destroyed. A paperless office won't have this problem, especially if using a system such as Engin, where documents are always available, accessible, and retrievable. 

You can better serve your customers
When you are serving a customer, it helps to be able to access data relevant to your conversation. Even if you have the information you need in a paper office, chances are that a customer won't want to wait around for you to dig up a file every time they have a question or objection. The instant accessibility of digital documents gives you a huge advantage in these situations.

Your entire office will be more efficient
The management of physical documents wastes a lot of time. Every single time an employee takes the time to file a document, search for a piece of paper or destroy a physical record, he or she is wasting time. Each instance will waste anywhere from a few minutes to several hours. One of the biggest advantages of using Engin is that all of these tasks can be completed in only a few seconds with the click of a button.

You will save space
As you create new paper documents, you start to wonder where it will all go. As the paper starts piling up, your office will start to feel smaller and more cluttered. You completely avoid this in a paperless office, because all of your data is stored online.

Your company will instantly become greener
Going green is a mandate both to help the environment and to make your company more attractive to customers. When you stop using paper in the office, your business becomes exponentially greener, because the deforestation required to produce paper is a top contributor to carbon emissions and environmental destruction. Going paperless will improve your image and profile from a client and public perception. 

Your data will be more secure
Stealing paper data is as easy as bending over and picking it up. Even paper records kept under lock and key are easy to steal for anyone with a desire to access them. Paperless records aren't so easy to get into once you secure them. Having your data safely secured on Engin will ensure only relevant staff members will have access to documents. Using Engin’s permissions set up will allow you to have total control over all your data, and can allow you to grant or deny specific employee’s from accessing specific data entries with ease.
To find out how your business can use Engin to save money while improving its business processes, contact us today - https://www.engin.systems/#/
(ref:  https://blog.mesltd.ca/7-advantages-of-a-paperless-office) 

Labels

Labels:

Comments

Post a Comment

Popular posts from this blog

Automate Waffle Raft Foundation Designs with Engin

The process of determining the design and calculations for a waffle raft foundation can be automated using Engin...                                                                    Engin has built a means to intuitively calculate and summarise the design of a waffle raft foundation. Using   the calculations, Engin determines if the design is adequate or not. An automated, cloud-based approach has a number of advantages over a traditional, manual approach... Using a traditional, paper-based approach can lead to: Human error, causing miscalculations, or misplaced documents. Greater workloads in carrying out manual calculations. It a llows only one staff member to review a design at any given time. Can lead to excessive waste and expenditure on paper. Using a clo...
Post a Comment
Read more

Keep Track of your Employee's Whereabouts using Engin's In/Out Board

Tired of not knowing where staff are, who is in or out, or who is available for calls or drop-ins? In no more than a few clicks, all staff can update their whereabouts using Engin's In/Out Board.  Determine how much or how little information you want to know about your staff’s whereabouts, from precise details about the location of a site visit, or simply if they are in or out of the office.  View an overview of all staff’s whereabouts across the company, or isolate groups of employees based on their base office or sector, allowing you to easily manage company, division or office workloads and availability.  How can an In/Out Board help my business?  Manage staff whereabouts easily, efficiently and transparently. Staff can update their status seamlessly from their PC, smartphone or tablet.  Updates are instantly visible to staff across the company.  Colour-code entries to highlight who is in or out. Allows administrative staff to f...
Post a Comment
Read more

Kiwi businesses and COVID-19: business continuity solutions

When any unexpected emergency happens, how will your business stay operational? The Government is working hard to support local businesses. While there are a lot of great consultants available that are worth their price (worth their weight in gold when you see some of the stats below), check out the free resources first to make sure you’re clued up and ready for BCP action: business.govt To be successful, companies need to keep an up-to-date IT infrastructure. In today’s competitive environment, even businesses with less than 15 employees can hire IT consultants...that specialize in providing enterprise-level support to small companies.  ( disaster planning ) - More on this at the end of this article Quick stats:  “An hour of downtime costs $8,000 for a small company, $74,000 for a medium company, and $700,000 for a large enterprise.” ( Datto ) “40-90% of small businesses never reopen following major disruption” according to bks partners 160,000 estimated...
Post a Comment
Read more