Leverage ALL your data

Top 5 resons to go paperless

#DemocratizeData

Most businesses are heavily reliant on paper and spreadsheet based data collection and analysis. Which often

1. Lacks consistency

a. Different staff may use different words or phrases to describe the same thing resulting in inconsistencies across forms, and making it difficult to group entries together for reporting.

b. Hand written forms can be illegible resulting in accuracies.

c. Human error can lead to inaccuracies.

2. Limited collaboration

a. Collaboration on documents is extremely hard when working with paper versions.

b. If several department heads need to confer on a document, they must have multiple copies printed, make amendments separately and then share their version with each other before pursuing further changes.

3. Collection and collation of data are time-consuming often resulting in:

a. Substantial increase in overhead costs.

b. Reduced productivity.

c. Information not available when needed.

4. Time wasting

a. Manual data entry is limited to one person at a time.

b. Duplication of work – one person writing, another typing in to spreadsheets.

5. Costly

a. Retrieval and collation of manual entries can be costly and difficult.

b. Unnecessary expenditure on paper, printing, postage and physical storage.

c. Turnover of staff can lead to difficulties down the line.

Perhaps moving to a more robust cloud-based platform like Engin - https://engin.systems to assist with management and compliance might be the go to?

Take part in our drive to democratize data by dropping in your thoughts -https://engin.systems/#/forum/transform-business

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